Riverside Clinic → Downtown Office
J. Alvarez · Tue 9:14 AM
- Distance
- 0.0mi
- Rate
- $0.67/mi
- Amount
- $12.33
Record and reviewbusiness mileage.
Staff record the drive. Administrators approve the amount. Payroll gets the record.
Recording
How companies use Milefold.
We set up the company account.
Milefold creates the account and the first company administrator.
The administrator adds staff and rules.
They invite staff, set mileage rates, and choose whether submitted trips need approval.
Staff submit trips for review.
Administrators approve, query, or reject each trip, then export approved mileage for payroll.
Tracking starts with the staff member.
- Staff tap Start when a work trip begins and Stop when it ends.
- Automatic trip detection is optional. Each staff member chooses whether to use it.
- Staff can review the same trip details their employer sees.
Each trip includes a reviewable record.
- Recording continues when the phone is locked or the app is in the background. If the operating system closes the app, Milefold resumes the trip or preserves the points already recorded.
- GPS points are stored on the phone without a network connection and sync later.
- Administrators can see the route, distance, duration, addresses, and any manual entry, edit, or split.
Each reimbursement amount shows its rate and approval history.
Milefold saves the mileage rate that applied on the trip date. Once an administrator approves the trip, later rate changes do not alter that amount. Manual entries, edits, and splits are marked, and the trip history records who approved it and when.
Example trip history: Riverside Clinic → Downtown Office
- RecordedTue 9:14 AM · 18.4 mi by GPS
- SubmittedTue 9:58 AM · rate on trip date $0.67 / mi
- ApprovedWed 8:02 AM · company administrator · $12.33
Get your company set up.
Milefold is available to companies of any size. Tell us about your team and we will get in touch to answer questions, show you the product, or set up your company account.
- What happens
- We reply by email, arrange a call if you want one, then create the account and your first administrator.
- Then
- Your administrator invites staff, sets mileage rates, and chooses whether trips need approval.
- Already set up?
- Sign in to your company portal.